CEO Executive Administration Lead

You’ll connect Queensland. We’ll connect you to an amazing career. 

At Queensland Rail, we connect communities, industries and regions across the state by delivering essential services that have kept Queensland moving for 160 years. 

Our core priorities guide everything we do: keeping people safe, delivering exceptional services, strengthening our network, supporting freight, and operating efficiently and sustainably.

Learn more about Queensland Rail’s purpose, people, and progress – watch our short video here

Your opportunity – CEO Executive Administration Lead

We have a rare opportunity for an exceptional executive support professional to step into a pivotal role at the centre of the CEO Office, enabling our CEO to operate with clarity, focus and momentum across a complex and high-profile agenda. 

This is a pivotal role within the CEO Office, suited to a deeply experienced Executive Assistant operating in complex, governance-driven environments. You’ll act as a trusted adviser, exercising sound judgement, optimising the CEO’s time and attention, and ensuring critical matters progress with pace, discretion and precision. 

You’ll operate at the centre of a fast-paced, high-impact environment, where your ability to stay ahead directly shapes how work progresses at the most senior level.

Based in Brisbane CBD, this is a permanent, full-time opportunity.

Purpose That Counts - What you’ll be doing

In this role, you will:

• Proactively manage the CEO’s calendar, aligning commitments with strategic and operational priorities.
• Coordinate executive meetings, Board engagements, travel and key events.
• Prepare high-quality briefings, correspondence, presentations and supporting materials.
• Act as a central coordination point across the Board, ELT, and government, ensuring alignment on priorities and timely decision-making.
• Provide guidance and mentoring to the broader EA/PA cohort, supporting positive culture, alignment and capability growth.
• Triage and prioritise incoming requests, determining appropriate action, escalation.
• Track actions and commitments, ensuring timely follow-through and accountability.
• Maintain strong standards of governance, confidentiality and information management.
• Identify opportunities to streamline processes and enhance executive support practices.

People Who Count - What you’ll bring

You bring extensive experience supporting a CEO in a complex environment, paired with a calm, confident and highly capable approach.

Along with:

• Extensive experience managing complex diaries, competing priorities and high volumes of sensitive information.
• A proven ability to act as a trusted adviser, anticipating needs, shaping priorities and managing or resolving matters before escalation.
• Strong judgement in triaging requests, with the ability to assess risk, urgency and business impact.
• Experience supporting Board and senior executives, including preparing briefings and Board papers, coordinating meetings, and enabling timely, well-informed decision-making.
• Highly developed stakeholder management skills, with confidence engaging across Board, government and senior leadership environments.
• A disciplined approach to managing information flow, correspondence, briefings and papers, ensuring accuracy and timeliness.
• Demonstrated experience improving administrative systems, workflows or executive support practices.
• Experience leading and working across EA/PA teams as a trusted mentor, supporting capability growth, promoting positive culture and consistency across ways of working.

We also encourage you to highlight any relevant tertiary qualifications and transferable experience you can bring to the role.

A current and unrestricted Driver Licence will be required. 

View the full Position Description

Benefits That Count

At Queensland Rail, we recognise that our people are key to everything we achieve. In return, we offer a range of benefits to support your wellbeing and career, including:

Attractive annual base salary $151,000 plus 12.75% superannuation.

• QRI Lifestyle membership option, providing members access to over 2,000 exclusive discounts and services.
• Support your physical, emotional and financial wellbeing with a range of free services.
• You and your family can get fit and have fun with access to over 380 gyms and pools via discounted Fitness Passport membership.
• Queensland Rail is dedicated to supporting its workforce by offering a range of leave entitlements to eligible employees. 

And more! Explore our full range of benefits - Why Queensland Rail 

Your journey matters. Make it with us. 

There has never been a more exciting time to join Queensland Rail. We offer real opportunities for meaningful contribution, while shaping your career for the future.

While we value our diverse and global workforce, sponsorship is not available for this role and applicants must have unrestricted Australian working rights at application.

Please apply to CEO Executive Administration Lead (ID11441) via our website by clicking onto the "Apply" button by 11:59pm (GMT+10:00 Brisbane) Thursday 11th June 2026.

Supporting a Diverse Workforce 

Queensland Rail acknowledges the Traditional Owners and Elders of the lands and waterways our network traverses.  
Our teams are People who Count. We encourage diversity in our teams, including different genders, age, race, disability status, sexual orientation, religions, neurodiversity, education levels and many more aspects. No two journeys are the same, and it’s because of our differences that as a collective, we achieve great things.  

We provide reasonable adjustments to support candidates and employees.  

If you do require a reasonable adjustment during the recruitment process, please contact Cynthia MacKenzie via the details below. 

Applicants for roles at Queensland Rail may undergo pre-employment alcohol and drug testing if they advance in the recruitment process. The selection process may also include psychometric assessments, pre-employment health checks and background screenings, which could involve criminal history and credit checks, if this applies to the pre-employment requirements for this role. 

To learn more about this Queensland Rail career opportunity please contact Cynthia MacKenzie with your enquiry via cynthia.mackenzie@qr.com.au   Please do not email your application. We can only accept applications received via our website.