Executive Personal Assistant

You’ll connect Queensland. We’ll connect you to an amazing career.

Queensland Rail stands on the foundation of true connection, encompassing the relationships we foster within our teams and the communities we serve across the state. For over 150 years, we've been instrumental in linking people and places, and now we invite you to contribute to our proud legacy and shape a brighter, sustainable future.

About the role
 

We're seeking a highly organized and proactive Executive Assistant (AS5) to provide top-notch support to the Group Executive Strategic Projects, Property & Portfolio (SPP).

You'll be the backbone of the office, managing the GE’s schedule, handling communications, and ensuring everything runs smoothly. This is a fantastic opportunity to work closely with executive leadership and gain valuable experience in a dynamic environment, particularly within the SPP portfolio.

What You'll Do:

• Manage the Executive's Schedule: Coordinate appointments, meetings, travel arrangements, and more, ensuring the Executive's time is used effectively.
• Handle Communications: Screen calls and emails, draft correspondence, and liaise with internal and external stakeholders on behalf of the Executive, ensuring timely and professional responses that reflect positively on the office.
• Provide Administrative Support: Prepare presentations, manage documents, and handle various administrative tasks to keep the office running efficiently, preferably in a paperless, electronic manner.
• Build Relationships: Develop strong working relationships with colleagues across the organization and external partners, demonstrating a pleasant and approachable demeanour.
• Represent the Office: Act as a professional and positive ambassador for the GE and the team, both internally and externally.
• Support SPP: Demonstrate a genuine interest in the work of the Strategy & Transformation team and contribute to its success.

What you’ll bring:

• Exceptional Organizational Skills: You're a master of multitasking and prioritization, able to juggle multiple tasks and deadlines without breaking a sweat.
• Excellent Communication Skills: You have strong written and verbal communication skills, able to interact professionally with people at all levels.
• Proficiency in MS Office: You're comfortable using Microsoft Word, Excel, and PowerPoint to create high-quality documents and presentations.
• Discretion and Confidentiality: You understand the importance of handling sensitive information with the utmost care.
• Positive Attitude: You're a team player with a can-do attitude, always willing to go the extra mile.
• Relationship Building Skills:  You have a knack for building rapport and establishing trust with others.
• Adaptability:  You’re flexible and able to adjust to changing priorities and needs.

Please see position description for a full list of responsibilities:  Executive Assistant

Remuneration & Employment Type:  This is a fixed-term, fulltime position (until 04.08.2025) based in Brisbane CBD with a starting base salary of $113,768 (pro-rata) plus 12.75% superannuation and hybrid work options to support the balance between work and personal commitments.

Progress that Counts

Joining Queensland Rail means being part of an exciting future where you'll welcome millions of international passengers for the 2032 Olympic and Paralympic Games. Our Cross River Rail project will transform travel across the South East Queensland network, doubling passenger journeys to 80 million over the next decade.

To support this growth and enhance customer experiences, we're committed to key initiatives, including building three new Gold Coastline stations, implementing the $2.6 billion Gold Coast Faster Rail Project, introducing 65 new Next Generation Rolling Stock trains, improving station accessibility at eight main stations, boosting North Coast Line capacity and upgrading Central Station.

 

Your journey matters. Make it with us.

There has never been a more exciting time to join Queensland Rail. We offer boundless opportunities to support your career today and for your future.
 

Apply for the Executive Assistant role via our website by clicking the apply button before 11:59 PM (AEST) on Sunday, 3rd November.

Applicants for roles at Queensland Rail may undergo pre-employment alcohol and drug testing if they advance in the recruitment process. The selection process may include psychometric assessments, pre-employment health checks and background screenings, which could involve criminal history and credit checks.

To learn more about this career opportunity, please contact Judy via email at judy.williams@qr.com.au.

We’re a team of thousands and we’re proud of our individual journeys and stories. And as we grow, we need more diverse backgrounds and perspectives than ever before. We are committed to facilitating a barrier-free recruitment process and work environment. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.