Executive Personal Assistant

We have an exciting and challenging opportunity for an Executive Personal Assistant to join our Travel and Tourism team to support the Executive General Manager for Travel and Tourism on a permanent full-time basis. 

This position will suit an experienced and highly organised Personal Assistant who enjoys a high level of accountability within a fast-paced environment, who enjoys keeping on top of current issues and following up on matters where appropriate. You will be adaptable; enjoy change and you will have outstanding stakeholder engagement skills with the ability to work independently and collaboratively within the wider team. 

The key responsibilities include:
•    Confidential management of inbox
•    Coordinate and allocate appointments, arrange conferences, screen visitors and telephone enquiries
•    Meeting minutes and preparing board reports
•    Assist with reporting
•    Co-ordinate the various aspects of administration support within the group including the purchasing of equipment and office supplies 
•    Liaise between the Minister's office, Queensland Rail Board, Executive Leadership team members, business leaders, Union officials, senior Government officials and members of the public to ensure the efficient operation of the office
•    Provide confidential clerical, secretarial and administrative support such as attending to financial matters and managing cabcharge account 
•    Maintain an awareness of Executive Leadership team issues, responsibilities, and priorities

To be successful you will possess:
•    Demonstrated experience supporting a Senior Manager as an Executive Personal Assistant or Personal Assistant 
•    A confident and personable demeanour
•    Exceptional time management and stakeholder engagement skills
•    Advanced computer literacy to compile documentation or reports (e.g., basic formulas and ability to pull spreadsheets) 

This is a permanent full-time opportunity with a salary of $96,090 + superannuation + free rail to and from work on duty days.

Position Description

If this position interests you and you feel you have the knowledge and experience please apply to Executive Personal Assistant (642) via our website by clicking onto the "Apply" button. Please submit a resume and covering letter outlining your relevant experience by 11:59pm 1st of March 2021.

IMPORTANT NOTE: CURRENT QUEENSLAND RAIL EMPLOYEES 

Queensland Rail employees must apply for vacancies via the People Connect solution and not via the external Queensland Rail career site or Seek using one of the following options: 

1. While at home or on the go at anytime, anywhere using the People Connect Solution on a personal device not connected to the Queensland Rail IT network or LAN. Please note you will need to set up Multi Factor Authentication (MFA) on your account profile. There are two options to do this: 

• Install the Microsoft Authenticator app on your smartphone. 
• If your phone does not support the app, or you do not wish to use an app, you can authenticate by either an automated phone call or a 6-digit verification code received via a text message. 

2. While at work signed via the People Connect solution (Single Sign On) using a Queensland Rail corporate device connected to the Queensland Rail IT network or LAN. 

External applicants applying for roles within Queensland Rail will be subject to Alcohol and Other Drugs pre-employment testing. The recruitment and selection process for this position might require shortlisted applicants to undertake psychometric assessment, pre-employment health assessment and background checks that might also include criminal history and credit checks.  

Queensland Rail embraces diversity and equal opportunity in a serious way.  We have built the foundation for diversity in the areas of gender balance, First Nations Peoples, Youth, Disability and Multiculturalism. We continue to establish and integrate key programs such as QRWomen, Graduate and Apprentice Programs, Work and Welcome, Returned to Work processes, Employee Assistance Program, as well as Queensland Rail First Nations and LGBTIQ+ Staff Reference Groups.

To learn more about this Queensland Rail career opportunity please contact Tanya Anderson with your specific enquiry on (07) 3072 0806 or email tanya.anderson@qr.com.au  Please do not email your application. We can only accept applications received via our website.